EQUESTRIAN SERVICES COMMITTEE

+ Learn More

To accomplish its responsibilities, the Committee has divided the community into six areas and assigned a Committee member to monitor each area. Committee members usually ride their areas at least once per week, with the entire Committee reviewing each area at least once per year on a Committee trail ride.

The Committee has also developed a trail map which has been color-coded to designate grades of steepness for each trail. A copy of this trail map was included in your New Resident Packet, and additional copies are available by calling the office.

Committee members stand ready to show new residents the trail system. A trail ride can be arranged by contacting the Administration office. The Committee meets on the first Tuesday of each month at 6:30 p.m. in the Community Center.

MISSION STATEMENT

The duties of the Equestrian Services Committee include assisting the Board in:

(1) Maintaining the Associations trail system in a safe and hazard free condition. (2) Maintaining and improving the riding arena and equestrian facilities. (3) Developing and promoting equestrian educational, safety, and health programs. (4) Development of new trails. (5) Special projects as may be requested by the Board from time to time. Pursuant to the Bylaws of the Association, the Committee and its members shall be appointed by and operate under the direction of the Board. The Board will set the scope of the Committee work.

I. Appointment a. All committee members shall be appointed by and serve at the pleasure of the Board and may be removed during their term at the Board discretion. b. Each committee member shall serve for a term of one (1) year or until the next Annual Meeting of the Members or until the person has resigned or been removed, whichever shall first occur. II. Composition of Committee a. The committee shall be comprised of not fewer than 5 members and not more than 7 members. Committee members need not be Members of the Association but they must be residents. b. The Board shall have at least one Director serve as liaison for this committee. III. Meetings a. The Committee will make every attempt to hold regularly scheduled monthly meetings, which meetings shall be duly noticed in the monthly newsletter. b. Committee meetings shall be open to Members in Good Standing and their families. c. Notice of meetings dates shall be given as prescribed in the Bylaws. d. The committee shall keep written minutes of its meetings. The minutes shall be completed and available to the Board and all Members within five business days after being approved by the committee. IV. Chairperson The Board shall appoint the committee chairperson, who shall preside at all committee meetings and report to the Board at its regular meetings once per month. The chairperson shall also engage in twice monthly meetings with Association Maintenance Supervisor to discuss and coordinate work orders and trail maintenance issues. V. Qualifications a. Committee members must meet all of the criteria of Section 7.7 of the By-Laws. b. Subsequent to being appointed to the Committee, continued compliance with Section 7.7 is required in order to maintain membership on the Committee, including but not limited to missing no more than three (3) meetings in a row or four (4) meetings in any 12-month period. c. In addition to qualifying for committee membership pursuan to Article 7.7 of the Bylaws, each member of the committee must:

1. Own or have access to a saddle horse suitable for trail riding.
2. Regularly ride the bridle trails in Hidden Hills.
3. Possess the time and ability to competently carry out the duties of the committee as described below. VI. Duties a. Attend and participate in committee meetings. b. Ride and inspect assigned trail area one or more times per month, year round. c. Lead group trail rides of assigned trail area once a year. d. Report on assigned trail area at the monthly committee meetings. e. Identify and report to Association any hazardous and/or substandard trail or arena conditions and/or anything inhibiting safe passage on trails (including but not limited to tall grass, tumbleweeds, blown tree limbs, tree limbs hanging into trails, parkway trees needing to be trimmed, structures constructed in or blocking trails, etc.). f. Identify and report to Association any required maintenance on the trails or in the arena, such as erosion requiring grading, locations of sandbags needed prior to rainy season, locations of sandbags that need to be removed after the rainy season, missing trail and/or trail slope signs. VII. Perform follow-up inspections to ensure conditions reported under 5 & 6 above have been properly and promptly corrected. VIII. Report to Architectural Inspector any observations of conditions on Members properties that violate the Architectural Standards but do not necessarily affect the riding suface of the trail, including but not limited to trail fences in disrepair and/or needing paint, debris, driving on trails, drainage onto trails, lack of perimeter fencing, trees needing to be trimmed, etc. VIIII. Report to Association any breaches/cuts in perimeter fencing or any other noted consitions that could pose a potential trespassing threat. X. Assist in development and promotion of equine education, safety and health programs such as Veterinarian seminars, riding clinics, vaccination clinics, and informational clinics on issues of local equine interest. XI. Appear on Loose Horse Rescue list, which entails receiving calls from gate guards and residents when loose horses are found within the community and assisting in capturing and securing such horses when available.